About

Rio
Callans

Fractional COO
Chief of staff
HEAD OF OPS  

"Building a sustainable brand means balancing vision with execution, values with profitability, and impact with growth. As your fractional operator, I bring the operational systems that let you scale without compromising what you stand for—so you can focus on creating products that matter."
a balanced partnership

Aligned by design.

We fit the pieces together—turning vision into structure and strategy into execution. You do what only you can do and we make sure the rest connects and runs seamlessly.
measurable freedom
Founder freedom looks like hours reclaimed, money saved, momentum sustained: a balanced, resilient business that runs beyond you.
Average time founders reclaim each week
20hr+
Transform ops and unlock growth in under 3 months
90 Days
Client continuity beyond the first sprint
95%
Average savings compared to hiring a full-time COO
250k
Rio's BIO

I’m not a corporate COO. In fact, I’m the furthest thing from corporate.

I’ve always had an entrepreneurial streak. At six years old, inspired by my favorite childhood character, Strawberry Shortcake (and all things pink) I sketched my first logo, harvested strawberries from my mother’s garden, and sold them door-to-door for 25 cents apiece to buy the ballet shoes I had my heart set on. That same creativity and resourcefulness still fuels my work today.

By high school, I was certified in early childhood education through Head Start, with my intention set on child psychology. Though I chose not to pursue social work, that desire to advocate for people whose odds were stacked against them never left.

The closest I came to working in corporate was my stint as Business Manager for Lancôme and Beauty Director for Dior, where I figured out fast that hitting numbers isn’t just about chasing quotas. Numbers are about people. Customers who feel cared for. Employees who feel aligned. Leaders who aren’t drowning in the grind. Ignore the people and you ignore the most valuable growth aspect of your business. Get it right and everything else aligns.

Over the last 15+ years, I've applied this truth across industries: modernizing a 30-year skincare brand as the founder's right hand, leading marketing and operations for an international nonprofit, and serving as strategic integrator to the CEO of a fintech startup, architecting the company's backbone and scaling nationally. I also launched and grew my own wellness venture from kitchen experiments into a profitable, multi-service business that served founders and executives for over eight years.

My commitment to sustainable business grew while running Replenish Daily, where I saw firsthand how consumer brands can either harm or heal. Two clients shaped that perspective: the Executive Director of Environmental Affairs for the City of Los Angeles, and the Founder and CEO of Parks Project. Their work opened my eyes to how businesses can be forces for good—not just in mission statements, but in operational practice. That's what led me to found Soluna Partners: to help brands building a better future do it with operations that match their values.

That six-year-old selling strawberries taught me something I still carry: when you want something badly enough, you figure out how to make it happen. You get creative, you work with what you have, and you find a way forward. Three decades later, that same relentless resourcefulness drives how I approach every operational challenge, now in service of the work that matters most. I find the path forward when others see only obstacles, building solutions from whatever's available. I know what it takes to leap first and build the plane while you're flying, and I'm here to make sure you land exactly where you envisioned.

how I drive growth
Operational architecture and scalability
Team building and leadership
Cross‑department collaboration and project management
Founder partnership and strategic advising
Financial and resource stewardship
Systems thinking and process optimization
Brand and culture alignment
Operational risk management
Personality and working style

Understanding how I operate offers insight into how I'll partner with you and lead your operations.
These strengths and tendencies shape how I approach challenges, build systems, and connect with people

What founders tell me I bring:

Steady & Reliable Leadership → Organized, committed, thrives under pressure, always delivers
Detail-Oriented Executor →
Crosses T's, dots I's, turns big ideas into actionable steps
Resourceful Problem-Solver →
Fast-moving, multi-capable investigator who finds solutions with available resources
Data-Driven Systems Builder →
Uses actionable metrics to create scalable frameworks, not vanity numbers
Strategic Foresight →
Spots risks early, sees patterns, builds for sustainable growth
Integrator & Bridge-Builder →
Turns vision into execution, aligns teams, brings ideas to life
Catalyst for Change →
Cuts through noise, transforms bottlenecks, creates clarity and momentum
Creative Eye →
Strong sense of design, brand, and voice—ensuring operations align with identity
People-First Communicator →
Connects with teams, designs systems that protect well-being while driving results
Blunt but Fair →
Honest, direct feedback and insight so you make confident decisions

How I'm wired to deliver:

INFJ - Anticipates needs through intuition, protects teams from burnout, provides trusted counsel and executive decision support
Manifesting Generator 5/1 -
Multi-passionate investigator who responds quickly to opportunities, builds practical solutions, and pivots efficiently when needed
Top Strengths:
Relationship-builder, investigative problem-solver, empathetic culture designer, reliable executor, multi-faceted systems builder

Why it matters

Leaders need companies that can run without their constant oversight , systems that scale, teams that take ownership, and clarity to lead with focus. When operations support vision, growth becomes intentional, not overwhelming. As your embedded operator,  I turn scattered efforts into aligned systems, freeing you to lead where it matters most.

I do so by providing three paths of fractional leadership:

Head of Operations — relief for the founder, structure for the business.
Chief of Staff — leverage for the founder, driving focus and follow-through.
COO — leadership for the company, building systems, teams, and accountability.

I help you choose the right support for your stage, so growth feels clear, steady, and built to last.

Head of Operations
The hands-on operator who keeps daily business running smoothly while laying the groundwork for scale.
Owns daily operations, workflows, and back-office systems
Manages vendors, tools, and processes to keep things moving
Supports HR, payroll, compliance, and finance basics
Keeps projects on track and ensures follow-through
Provides visibility with reporting, updates, and accountability
Bridges gaps until functional leaders are in place
Who it’s for:

Best for early-stage sustainable brands that need tactical execution and structure to get operations running smoothly.

Chief of Staff (CoS)
The founder’s right hand and force multiplier — serves the CEO directly by creating clarity, alignment, and leverage.
Strategic right hand to the CEO
Keeps priorities clear and aligned across teams
Translates vision into plans, cadences, and follow-through
Drives cross-functional projects and executive communications
Preps decisions with briefings, data, and risks
Builds a “rhythm of business” to remove friction and bottlenecks
Who it’s for:

Ideal for founder-led sustainable brands in growth mode where the CEO needs leverage, clarity, and alignment across the team.

Chief Operating Officer (COO)
The operator who builds and oversees the systems, teams, and accountability that allow the company to scale.
Owns the business engine and org-wide operations
Designs scalable systems, processes, and metrics
Leads managers and operational functions
Turns strategy into repeatable execution and accountability
Improves performance, quality, margins, and risk management
Builds infrastructure so the company runs beyond the founder
Who it’s for:

For sustainable brands entering growth stage that need durable systems, functional leadership, and accountability so the business doesn't rely on the founder to run.

our additional services
Strategic Planning & Execution
Customer Experience & Retention
Financial Systems & Forecasting
Product Development Operations
Process & Workflow Optimization
Investor Relations & Fundraising Ops
Regulatory & Sustainability Compliance
People & Organizational Design
Tech Stack & Systems Integration
Team Building and Leadership
learn more about our services
our values
your next move
Book a free 30‑minute Clarity Call: no pitch, just space to talk through where you're headed and what support you might need.
OUR Track record

Behind the growth
of visionary brands

Aces Payments
Aces Payments scaled from a two-person seed-stage startup into a multi-state, investor-backed fintech company under Rio Callans’ operational leadership.

+ READ CASE STUDY
Replenish Daily
Rio Callans built Replenish Daily from bootstrapped roots into a multi-service nutritional wellness brand, growing year over year for nearly a decade and serving executive founders and their families.

+ READ CASE STUDY
Sage Skincare
At Sage Skincare, Rio Callans served as Director of Operations and strategic right hand to the founder, transforming the 30-year legacy brand from founder-dependent operations to a scale-ready direct-to-consumer model.

+ READ CASE STUDY
International Spiritual
Education Nonprofit
At an International Nonprofit, Rio Callans advanced from local operations coordinator to national marketing and operations lead, transforming 17 grassroots study groups from teacher-dependent gatherings into a unified, scalable educational platform.

+ READ CASE STUDY
it's growth time

Smooth scaling from here on out.